Kinds Of Letter

1. Inquiry Letter

Inquiry letter is a kind of letter of demand or request information about a product, service, job postings or other business information. In general, the general function of this letter is to respond to an advertisement of information sources such as newspapers, magazines or electronic media about a product / service as we are interested in the informasih obtained.

Sample of Inqury Letter :

  

PT. ABDURAHMAN PERSADA

Jl. Ujung Harapan Raya No. 57

Kab.Bekasi

                                                                                                October 1^st  2013

PT. PRIMA NUGROHO

Jl. KrakatauBlok A7 No.43

BekasiTimur

Dear Sir or Madam,

We saw your product at International Design of Shoes Fair in Mega Bekasi on 1December 2013 and made interested us.

Please send types of sample, the terms and catalogue of the shoes. If the cost is low and the types of sample are interesting, we will order your product.

We are looking forward to receiving your reply soon. 

                                                                                   Yours faithfully

     Deni Soeltoni

                                                                                Purchase Manager
                              

                                                                              

2. Order Letter

 An order letter is usually written when a company purchases or buys  or order goods or services from another party. Here is an Order Letter you  might   

need  when  you order goods and materials.  Do not forget to clearly state the exact name of the merchandise, the price, and the amount of payment being sent. 

Sample of Order Letter :

154 Harapan Indah

Bekasi 

June 9, 2013

Ms. K. Hutchinson
Beller Company, Inc.
424 Cawang
Jakarta

Dear Ms. Barbara :

Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post :

1 copy Emmet and Mullen,
High School Algebra @ $7.50 $ 7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $ 218.75
Total $ 226.25
I am enclosing a money order for 226.25. If there are additional charges, please let me know.
Please mail the books to the address given above.

Very truly yours,


Jason

3. Complain Letter 

A letter of complaint, or complaint letter, is normally written to deal with a problem situation when other attempts (i.e. phone contacts, e-mails, etc. 

PT KURNIA
Jl. Mawar No.99
Jakarta
INDONESIA


18th April 2010


PT SENTOSA
Jl. Kalimantan 123
Bogor
INDONESIA


Dear Sirs,

We regret to have to cormplain about late delivery of the
filing cabinets ordered on 2nd April 2010 We did not receive
them until this morning though you had guaranteed delivery within
a week. It was on this undirstanding that we placed the other.
unfortunately, there have been similar delays on several previous
occasions and their increasing frequency in recent months compels
us to say that business between us cannot be continued in
conditions such as these.
We have felt it is necessary to make our feelings khown
Since we cannot give reliable delivery dates to our customers
unless we count on undertaking given by our suppliers We hope
you will understand how we are placed that from now on we can
rely upon punctual completion of our orders.


Yours faithfully,

Adam

4. Application Letter

Room 354, Block 6
Model Village
North Point
Hong Kong

Phone: 24862893

Mobile: 95427415

E-mail: wwm654@hkinternet.com

17 October 2013Mr William Chan

Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon

Dear Mr Chan

Application for the Post of Management Trainee

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 17 October 2013.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2014. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.

My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.

During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a  high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you.

Yours sincerely
Wong Wai Man Wilfred
Encl: Resume

5. Memo

A short message or record used for internal communication in a business. Once the primary form of internal written communication, memorandums (or memos) have declined in use since the introduction of email and other forms of electronic messaging.

Sample of Memo :

Engineering Physics
University of Wisconsin
September 23, 2013

Engineering Physics University of Wisconsin September 23, 1997

To: From: Subject:

Professor Michael Alley Cindy Reese CTR Request to Research How Credit Was Awarded for the Discovery of Nuclear Fission

For my EPD 397 project, please grant me permission to study the way     in which credit has been awarded for the discovery of nuclear fission. Although Otto Hahn received the 1946 Nobel Prize in Chemistry for the discovery, several people assert that Lise Meitner and Fritz Strassman should have also received credit. In my research, I will attempt to discern how credit should have been bestowed. This topic meets the criteria for a successful topic in this course. First, I am interested in the topic. As a nuclear engineering student, I realize that the discovery of nuclear fission was perhaps the single most important discovery this century in my field. As a woman scientist, I am also deeply interested in the successes and challenges faced by other women scientists. A second way in which this topic meets the criteria is that it can be quickly researched. A computer search in the library has revealed many sources available on this topic. Attached to this memo is a summary of one such source, Lise Meitner: A Life in Physics by Ruth Sime. This topic also meets the third criterion for a successful topic in this course, namely, that it be technical. The fission of a uranium nuclear involves an understanding of both chemistry and physics principles. By focussing on this single discovery, I believe that I can achieve the fourth crierion for a successful topic: the achievement of depth. Finally, because the library system at the University of Wisconsin offers such a wide array of possible sources, including papers in German, and because many of these sources have been written for audiences more technical than my intended audience, I believe that I can create a project that is unique. If you have any suggestions for modifying this topic, please let me know. With your permission, I will continue researching. Attachment.